Structure

Name The Japanese Academy of Budo
Founded February 3, 1968
Number of Members About 800 Members
Chair of the Board of Directors Kasugai Atsuo
Headquarters the Nippon Budokan
Regional Branches Tokyo, Saitama, Yamanashi, Tokai, Hokushin-etsu, Kansai, Chugoku/Shikoku, and Kyushu
Specialist Subcommittees Judo, Karatedo, Kendo, Kyudo, Sumo, Naginata, Shorinji Kempo, Division of Budo Culture for the Disabled
Academy Leadership 1 President, 3 Vice Presidents, 5 Executive Directors, 26 Directors, 2 Auditors, 6 secretaries assisting
・List of Officers and Secretaries
・List of Councilors
・List of Advisors and Honorary Members
・Supporting Members
Management The organisation is managed by the president and vice president, while the five executive directors oversee general affairs, accounting, editing, planning, and public relations through specialised committees. The board of directors meets five times a year to deliberate on policies and budgets. A council also functions as an oversight body, reviewing annual activities, budgets, and financial statements while preparing proposals for the annual general meeting. The academy also receives advice and support from advisors, honorary members, and supporting members.
理事会のイメージ

Audit

監査の矢印
評議員会のイメージ
Academy Activities The core activities of the academy are the annual conference and the publication of the academic journal Research Journal of Budo (Budogaku Kenkyu). The conference primarily features research presentations that are divided into four categories: Humanities and Social Sciences, Natural Sciences, Budo Instruction Methods, and Poster Presentations. Around 100 presentations are given each year. In years when the conference is held as an international event, an additional International Presentation category for English-language presentations is included, which provides a platform for both domestic and international budo researchers.

Each year, a symposium is also organized around a specific theme. During international conferences, representatives from overseas academic societies are invited as panellists to discuss various global trends and issues in budo.

The Research Journal of Budo publishes original research papers, review articles, research materials, and research notes after a rigorous review process. This is published twice a year (with a print edition once a year) and is also available as an electronic journal through J-STAGE (Japan Science and Technology Information Aggregator, Electronic). Additionally, an Abstracts of Research Presentations volume is published as a supplement during conferences. On the occasion of an international conference, a Proceedings volume is published afterward.

The Japanese Academy of Budo’s headquarters is currently located in the Nippon Budokan. Tokyo, Saitama, Yamanashi, Tokai, Hokushin-etsu, Kansai, Chugoku/Shikoku, and Kyushu regional branches have also been established


Additionally, specialist subcommittees have been formed for six budo disciplines—judo, kendo, karate, kyudo, sumo, and naginata. Later, the Budo Culture for the Disabled and the Shorinji Kempo subcommittees were formed, bringing the total to seven. These subcommittees focus on research into instruction methods for beginners and the integration of theory and practice.


The Japanese Academy of Budo is an affiliated organisation of the Nippon Budokan Foundation, which has provided significant support since the founding of the academy.


The leadership of the Japanese Academy of Budo consists of one president, three vice presidents, five executive directors, 26 directors, and two auditors, with six secretaries assisting in operations. The organisation is managed by the president and vice president, while the five executive directors oversee general affairs, accounting, editing, planning, and public relations through specialised committees. The board of directors meets five times a year to deliberate on policies and budgets. A council also functions as an oversight body, reviewing annual activities, budgets, and financial statements while preparing proposals for the annual general meeting. The academy also receives advice and support from advisors, honorary members, and supporting members.

HISTORY

1964

The Tokyo Olympics

The judo competition at the Tokyo Olympics in 1964 led to increased interest in budo both in Japan and overseas.

1968.2.3

Founding of the Japanese Academy of Budo

Shoriki Matsutaro, president of the Nippon Budokan at the time, strongly advocated for the establishment of the academy, stating, “In order to promote budo among young people, it is essential to train outstanding instructors who can adapt to the new era. As part of this effort, academic research in budo is essential.”

1968.2.8

The First Japanese Academy of Budo Conference Held

In addition to the general research presentations, there was a symposium titled “On the Concept of Budo”, which explored the significance and role of modern budo.

From the second conference onward, together with the general research presentations, various topics and issues related to budo were discussed, such as “The Role of Budo in Schools”, “Strategies for Budo Promotion”, “Challenges for Budo in Modern Society”, “Budo Promotion in Local Communities”, “Modern Budo and Classical Budo”, and “Trends and Issues in Budo Studies”.

1988

The 21st Japanese Academy of Budo Conference

There were more than 100 topics under discussion. The event was so successful that it was a struggle to accommodate all of the presentations in the two-day schedule.

The number of research presentations declined rapidly, dropping to nearly half of what it was at its peak.”
Specialist subcommittees for the different budo disciplines were established, which focussed on research unique to the academy, such as ‘instruction methods for beginners’.”

2012

Inclusion of budo as a mandatory subject in junior high school curricula

2013

The 1st International Conference

Japanese Academy of Budo Conference was held at the University of Tsukuba.
As part of the efforts to internationalise budo research, the conference featured presentations and symposia including overseas researchers and research organisations.

2017

The 2nd International Conference

The 2017 event, held at Kansai University.

Currently

The academy has over 800 members, and the number of research presentations has recovered to nearly 100.

The Japanese Academy of Budo was founded on February 3, 1968. Shoriki Matsutaro, president of the Nippon Budokan at the time, strongly advocated for the establishment of the academy, stating, “In order to promote budo among young people, it is essential to train outstanding instructors who can adapt to the new era. As part of this effort, academic research in budo is essential.”


Furthermore, the judo competition at the Tokyo Olympics in 1964 led to increased interest in budo both in Japan and overseas. A recognition of budo’s importance in education led to the establishment of budo departments in universities.


In such social conditions, high school and university budo instructors collaborated with research divisions of various budo organizations to hold the first Japanese Academy of Budo Conference at the Nippon Budokan on August 3–4, 1968. In addition to the general research presentations, there was a symposium titled “On the Concept of Budo”, which explored the significance and role of modern budo.


From the second conference onward, together with the general research presentations, various topics and issues related to budo were discussed, such as “The Role of Budo in Schools”, “Strategies for Budo Promotion”, “Challenges for Budo in Modern Society”, “Budo Promotion in Local Communities”, “Modern Budo and Classical Budo”, and “Trends and Issues in Budo Studies”.


The number of research presentations increased steadily, and by the time of the 21st conference held in 1988, there were more than 100 topics under discussion. The event was so successful that it was a struggle to accommodate all of the presentations in the two-day schedule.


However, as there was a shift in generations among the academy’s members, the influence of those who had not practised budo due to the postwar restrictions gradually became evident. The number of research presentations declined rapidly, dropping to nearly half of what it was at its peak. To overcome this crisis, specialist subcommittees for the different budo disciplines were established, which focussed on research unique to the academy, such as “instruction methods for beginners”. These subcommittees also played a crucial role in preparing for the 2012 inclusion of budo as a mandatory subject in junior high school curricula. Currently, the academy has over 800 members, and the number of research presentations has recovered to nearly 100.


As part of the efforts to internationalise budo research, the 2013 Japanese Academy of Budo Conference was held at the University of Tsukuba as the 1st International Conference. It featured presentations and symposia that included overseas researchers and research organisations. The 2017 event, held at Kansai University, was the 2nd International Conference. The academy will continue to promote the international dissemination of budo studies and international exchange in the future.

Constitution of the Japanese Academy of Budo

Chapter 1 General Provisions

Article 1
This association shall be called the Japanese Academy of Budo (hereafter referred to as Academy).
Article 2
The administrative office of the Academy shall be established at 2-3 Kitanomaru-koen, Chiyoda-ku, Tokyo, inside the Nippon Budokan.

Chapter 2 Objectives and Nature of the Academy

Article 3
This Academy shall conduct scientific research on Budo, dedicate itself to promotion and dissemination of Budo, facilitate communication among the members of the Academy for the purpose of research, and contribute to the improvement of academic research of its members.
Article 4
To achieve the aforementioned purposes, the Academy shall execute the following activities:
  1. Organize academic conferences
  2. Organize presentations and lectures
  3. Edit and publish an Academy bulletin and other publications
  4. Provide assistance with research
  5. Provide assistance with activities conducted by specialist subcommittees and branch chapters
  6. Exchange information both internally and externally
  7. Any other activities deemed necessary to achieve the goals and purposes of the Academy

Chapter 3 Membership

Article 5
This Academy consists of regular members, graduate student members, student members, affiliate members, temporary members and honorary members. However, a member who brings disgrace to the Academy may be expelled.
  1. Any researcher who shares the same objectives specified under the Article 3 may become a regular member of the Academy upon endorsement by members (student and temporary members exempted) and approval by the Board of Directors.
  2. Graduate student members shall be graduate students who support the objectives specified under Article 3 and have been approved by the Board of Directors upon the recommendation of a regular member.
  3. Any student who shares the same objectives specified under the Article 3 may become a student member of the Academy upon endorsement by members (student and temporary members exempted) and approval by the Board of Directors.
  4. Any adult who shares the same objectives of this Academy and agrees to make an annual contribution of 20,000 per year or more may become an affiliate member.
  5. Any person who pays a conference fee to participate in the Academy’s academic conference will become a temporary member.
Article 6
The same conditions for regular members in the preceding article apply to non-Japanese members.
Article 7
Regular members as well as student members are required to pay annual membership fees to the Academy. Those who wish to become either a regular member or a student member shall pay a joining fee separately. Student members will lose this status after graduation. If they choose to become regular members after graduation, they will be exempted from paying the joining fee.
  1. An annual membership fee must be paid prior to the academic conference each year.
  2. Those who fail to pay the annual membership fee for two years or more, and refuse to make a payment after being requested to do so, shall cease to be a member.
Article 8
Members shall have the right to participate in all the activities administered by the Academy, as well as to receive copies of the Academy’s publications prior to non-members. Student members and temporary members, however, shall only receive copies of the abstracts.

Chapter 4 Officers, Directors and Staff

Article 9
The Academy shall consist of the following officers:
  1. One (1) President, up to three (3) Vice-Presidents
  2. One (1) Chairperson, one (1) Vice-Chairperson, five (5) Executive Directors, up to thirty 30 Directors (not including the President and Vice-President)
  3. Up to three (3) Auditors
Article 10
The President shall represent the Academy. An Honorary President may be appointed as necessary.
Article 11
The Vice President(s) shall assist the President, and perform his or her duties in the absence or disability of the President.
Article 12
The President and the Vice President(s) shall be nominated by the Board of Directors as well as the Board of Trustees, and elected at the annual general meeting.
Article 13
The Directors shall organize the Board of Directors, decide on and execute the duties of the Academy
  1. The Chairperson shall represent the Board of Directors and shall preside over affairs of the Academy.
  2. The Vice Chairperson shall assist the Chairperson and perform his or her duties in the absence or disability of the Chairperson.
  3. The Executive Directors are the heads of the General Affairs, Accounting, Planning, Public Relations, and Editorial specialist subcommittees which have been established to carry out the operations of the Academy. Together with the President and Vice President, they are responsible for the administration of the Board of Directors.
Article 14
The Auditors shall monitor and evaluate progress as well as accounting affairs of the Academy.
Article 15
The Advisor and the Honorary Members shall be nominated by the Board of Directors, and upon ratification at the annual general meeting, be commissioned by the Chairman.
  1. Details for appointing the Advisors and Honorary Members shall be provided in the bylaws separately.
Article 16
The term of office for the officers is three years, and reappointment is possible.
Article 17
Directors shall consist of 10 who were elected throughout the country, five (5) who were elected by the Board of Trustees, five (5) who were elected by the specialist subcommittees (one per each Subcommittee), and those who were elected by the branch chapters (one per each chapter.) In addition, a couple of more or so may be elected upon a recommendation from the Chairperson as necessary.
Article 18
The Board of Directors shall mutually vote to elect one (1) Chairperson and one (1) Vice Chairperson. The Auditors shall be elected by the Board of Directors.
Article 19
The Board of Directors shall establish specialist subcommittees—General Affairs, Accounting, Planning, Public Relations, and Editorial—in order to carry out its operations.
  1. The President shall appoint the Chairperson of each specialist subcommittees.
Article 20
The Academy shall have no less than 31 and no more than 61 Trustees. The trustees shall organize the Board of Trustees, carry out the duties stipulated by the Constitution, respond to inquiries from the Board of Directors, and advise the Chairperson when necessary. The Trustees shall not concurrently hold the position of an officer.
  1. The Trustees shall be elected by the Board of the Directors and appointed by the President.
  2. Regulations specified under Article 16 shall apply to the Trustees. However, they shall not be reappointed for longer than three terms.
Article 21
The administrative office of the Academy shall be established to conduct secretarial duties.
  1. Administrative staff shall be appointed by the Chairperson.
  2. The Administrative staff will receive a salary.

Chapter 5 Meetings

Article 22
The meetings of the Academy shall be the following: Annual general meeting, meetings of the Board of Directors, and meetings of the Board of Trustees.
Article 23
The annual general meeting shall be convened by the President once a year, and consist of regular members who are present. Matters shall be decided by majority of over half of the participants. An extraordinary general meeting may be called as necessary.
  1. At the annual general meeting, the following shall take place:
    1. Nomination of the President and the Vice President
    2. Nomination of Advisors and the Honorary Members
    3. Report on the affairs of the Academy
    4. Approval of the budget as well as the settlement of accounts
    5. Modification and alteration of the Constitution
    6. Any other important matters
Article 24
Extraordinary general meetings shall be called when deemed necessary by the Board of Trustees, or when more than one fifth of regular members request that a meeting be convened to resolve certain matters. In either case, the meeting will be called by the President.
Article 25
The Executive Committee is composed of the President, Vice President, and Executive Directors (the chairpersons of each specialist subcommittees). The Chairperson and Vice Chairperson may also attend the Standing Board meetings as necessary.
  1. As a general rule, the Executive Committee shall be convened by the President on the same day the Board of Directors meets.
  2. The primary role of the Executive Committee is to deliberate on matters to be discussed or reported at the Board of Directors meetings.
  3. The Executive Committee may be convened on an extraordinary basis when deemed necessary by the President.
Article 26
The Board of Directors shall consist of the President, Vice President, Directors, and the Auditors.
  1. The Board meetings shall be called by the Chairperson. A quorum shall be two thirds of the existing Board members. However, those who submit a written proxy prior to the meetings shall be deemed present.
  2. Resolutions shall be passed if more than half of the votes cast (in person or by proxy) are in favour. When votes cast on both sides are equal in number, the decision will be decided by the Chairperson of the meeting.
  3. At Board of Directors meetings, the following shall take place:
    1. Discussion of the business report as well as settlement of accounts
    2. Discussion of the business plan as well as the budget
    3. Discussion of the proposed agenda for the annual general meeting
    4. Discussion of the matters entrusted by the annual general meeting
    5. Matters relevant to the project management of the Academy
    6. Any other important matters
  4. If it is difficult to hold an in-person Board of Directors meeting, it may be held electronically.
Article 27
The Board of Directors can ask for the opinion of the Board of Trustees when necessary regarding the following matters:
    1. Issues pertaining to project reports and settlement of accounts
    2. Issues pertaining to project plans and budget
    3. Proposed agenda for the annual general meeting
    4. Matters entrusted by the annual general meeting
    5. Any other important matters of the Academy that are deemed necessary by the Board of the Directors
  1. The provisions of Article 26 shall apply mutatis mutandis to the Board of Trustees, in which case the Board of Directors shall be regarded as the Board of Trustees and the Directors shall be regarded as the Trustees.
Article 28
Minutes of the proceedings shall be prepared after each meeting.

Chapter 6 Chapter Branches and Specialist subcommittees

Article 29
Chapter branches shall be established for the Academy. The regular members may also belong to the branches.
Article 30
When deemed necessary for execution of Academy activities, Specialist subcommittees may be established.
Article 31
The rules and regulations of the Chapter Branches as well as Specialist subcommittees shall be determined separately.

Chapter 7 Editorial Committee

Article 32
The Editorial Committee shall be established to edit bulletins of the Academy. The rules and regulations of the Editorial Committee shall be determined separately.

Chapter 8 Accounting

Article 33
Membership fees, joining fees, subsidies, donations, and any other income can be spent to cover the expenses of the Academy.
Article 34
The fiscal year of the Academy starts on April 1, and ends on March 31 every year.

Chapter 9 Modification and Alteration of the Constitution

Article 35
The Constitution of the Academy may not be modified or altered without votes cast in favour by more than two thirds of the Directors as well as the existing Trustees, and after the resolution at the annual general meeting.

Chapter 10 Supplement

Article 36
Regarding the implementation of this constitution, the bylaws and detailed regulations will be stipulated separately after the resolution of the board of Directors.
Supplementary Provisions
  1. These provisions will come into effect as of September 9, 2020.

Provisions Regarding the Advisor and the Honorary Members

Enacted on September 13, 1997

Revised on September 6, 2019

1.
Details for appointing Advisors and Honorary Members under Article 15 are contained in these provisions.
2.
The Advisor shall be presented with the bulletins of the Japanese Academy of Budo, Research Journal of Budo and Annual Conference Proceedings and shall be exempted from the annual fee as well as the conference fee.
3.
The Academy will seek the opinion of the Advisor when necessary.
4.
Honorary members shall be exempted from the annual fee and be eligible for all the privileges of regular members except the right to vote for, or to be voted as an officer.
5.
Those over 70 years of age and who has been a member for over 30 years with a record of outstanding service to the Academy may be nominated as honorary members. Services to the Academy include academic contributions (submitting papers to Research Journal of Budo, presenting at academic conferences, etc.) as well as managerial contributions (service as an officer, Branch officer, officer of the Specialist subcommittees, etc.)
6.
The Board of Directors shall create and discuss the list of the candidates of honorary members each year, and following advice from the Board of Trustees as well as consent of the candidates, propose their nomination at the annual general meeting. Upon approval, the nominees shall become honorary members from the following fiscal year.

Provisions Regarding the Election of the Directors

Enacted on September 13, 1997

Revised on September 9, 1999

Revised on September 6, 2019

Revised on September 9, 2020

Objective

1.
These provisions are formulated for the purpose of the efficient election of Directors specified under Article 17.

Election Administration Committee

2.
The President shall commission several regular members to be on the Election Administration Committee (hereafter referred to as ‘”the Committee”) to
3.
organize the Committee. The Committee shall administer all the paperwork relevant to the election by the order of the President.

Voting Rights and Eligibility for Election

4.
Any member who is registered as such from the previous year of the Directors’ term of office expiration, and continues to be a regular member on the day of election for Directors will be eligible for election. Those who are regular members two months prior to the election date of the Directors shall have the right to vote.

Election of the Directors

5.
Directors shall be elected throughout the country by written ballot (five names on the same ballot) cast by regular members. 10 Directors shall be selected.
6.
The directors elected by the Board of Trustees shall be selected by written ballot by the trustees (up to three (3) names on the same ballot), with five (5) chosen.
7.
A mandatory retirement age shall apply to the Directors and therefore those who became 70 years of age during his or her term of office shall not be reappointed. Those who reach 70 during their term are not eligible candidates in the next election. However, this provision does not apply to the President or the Vice President.
8.
All the ballots shall be paper-based and the ones that were delivered to the Committee before the designated date shall be considered valid.
9.
The candidates elected shall be those with the highest number of votes, up to the designated number of positions. However, if there is a tie for the final position, the candidate with the longer membership history as a regular member shall be prioritised for election.

Provisions Regarding the Administration of the Board of Directors

Enacted on September 13, 1997

Revised on September 9, 1999

Revised on September 6, 2019

1.
The administration of the Board of Directors specified under Article 26 of the Constitution of the Academy shall also be based on the following provisions.
2.
The Board of Directors meetings, as a general rule, shall be organized four times or more a year, and the Chairman shall preside over the meetings.
3.
The Specialist subcommittees shall be established under the Board of Directors to execute the following duties: editing, planning, publicity, general affairs, and accounting (for the academic conferences).
  1. The Chairpersons of each specialist subcommittees shall be appointed by the President.
  2. The Chairpersons of each specialist subcommittees shall, by virtue of their position, become Executive Directors and, together with the President and Vice President, execute the administration of the Board of Directors.
  3. Each specialist subcommittees may appoint a number of secretaries as needed.
  4. specialist subcommittees members and secretaries shall be appointed by the subcommittee Chairperson in consultation with the President.
  5. Secretaries may attend the Board of Directors meetings as observers.
4.
A specialist subcommittee may be established When the Board of Directors determines that expert investigation and research is required. Members of the specialist subcommittee may commission appropriate personnel, but the selected persons must be approved by the Board of Directors.
5.
Transportation expenses incurred in attending the Board meetings will be reimbursed.
6.
Any other necessary matters relevant to the administration of the Board of Directors may be determined at the Board meetings.

Provisions Regarding Selection of the Trustees

Enacted on September 13, 1997

Revised on September 9, 1999

Revised on September 2, 2010

Revised on September 6, 2019

Objective

1.
These provisions are formulated for the purpose of a smooth election of the Trustees specified under Article 20.

Selection of the Trustees

2.
For the selection of trustees, the number specified under Article 20 shall be nominated by the Board of Directors and shall be elected upon consent of the nominees. The nominees for the trustees shall be narrowed down at the Executive Committee.
3.
Age structure and academic achievements such as presentations shall be considered at the time of selection. Those who reached the age of 70 shall not be reappointed.
4.
Vacant positions shall be filled immediately. In that case his or her term of office shall be the remaining term of his or her predecessor.

Provisions Regarding the Branch Chapters

Enacted on September 13, 1997

Revised on September 6, 2019

Revised on September 9, 2020

1.
The branch chapters specified under Articles 29 as well as 31 of the Academy shall meet the conditions outlined in sections 2 to 6 below.
2.
When regular members of the Academy wish to establish a branch chapter, the following application materials should be submitted to the President. The issue of whether or not to establish the branch office will be discussed at the annual general meeting, and the date of approval shall become the date of establishment.
  1. History behind why the establishment of the branch is necessary and its general description
  2. Name of the branch
  3. Name of the Manager of the branch as well as a list of officers
  4. Constitution of the branch chapter
  5. List of the members (including the members who belong to the branch chapter alone)
  6. Other necessary information
3.
The Administration of the branch chapters shall be carried out according to these provisions in relation to the head office. However, in terms of the other matters the Constitution of each branch shall apply.
4.
A branch chapter, as a general rule, shall consist of no less than 30 regular members who reside in or can commute to the applicable prefecture.
5.
Expenses to administer a branch chapter shall be met by grants from the head office, as well as the membership fees of the branch. Each branch shall decide the amount of its membership fee.
6.
Branches may apply for research grants on an annual basis.
  1. When applying for a research grant, an “Activity Plan” (any format) must be submitted to the headquarters office by the designated deadline.
  2. The approval and amount of the grant shall be determined by the Executive Committee after a careful review of the “Activity Plan” submitted.
  3. Branches that receive research grants must submit an “Activity Report” and a “Financial Report” (both in any format) to the headquarters office by the designated deadline.
7.
Branch chapters shall report the following to the head office annually.
  1. Changes with the Constitution and the Officers of the branch chapter
  2. Any other things that are regarded necessary

Provisions Regarding the Establishment of the Specialist Subcommittees

Enacted on September 13, 1997

Revised on September 9, 1999

Revised on September 6, 2019

Revised on September 9, 2020

1.
Specialist Subcommittees specified under Articles 30 and 31of the Academy shall meet the conditions outlined in sections 2 to 4 below.
2.
The Specialist Subcommittees, as a general rule, shall be established when more than 20 regular members who share the same research interests request it.
3.
Regular members of the Academy who wish to establish a Specialist Subcommittee shall prepare the following information and make a request to the President:
  1. History behind why the establishment of the Specialist Subcommittee is necessary and its general description
  2. Name of the Specialist Subcommittee
  3. Name of the representative as well as a list of all the supporters
  4. Contact information
4.
The expenses to administer a Specialist subcommittee shall be met by grants from the head office, as well as membership fees of the Subcommittee. Each Subcommittee shall decide the amount of its membership fee.
5.
Specialist Subcommittees may apply for research grants on an annual basis.
  1. When applying for a research grant, an “Activity Plan” (any format) must be submitted to the headquarters office by the designated deadline.
  2. The approval and amount of the grant shall be determined by the Executive Committee after a careful review of the “Activity Plan” submitted.
  3. Specialist Subcommittees that receive research grants must submit an “Activity Report” and a “Financial Report” (both in any format) to the headquarters office by the designated deadline.
6.
Specialist Subcommittees shall report the following to the head office annually.
  1. A change in the representative or contact information of the specialized subcommittee.
  2. Any other matters considered necessary

Provisions Regarding Organization of Academic Conferences

Enacted on September 13, 1997

Revised on September 6, 2019

1.
Organization of academic conferences specified under Article 4 shall be carried out as follows.
2.
Academic conferences shall be named “The NUMBER Academic Conference of the Japanese Academy of Budo.”
3.
The Board of Trustees meeting specified under Articles 23 and 27 of the Academy shall be held one day prior to and during the conference.
4.
The academic conferences shall consist of regular research, task-oriented research, symposia, and other activities.
5.
Regular research must be unpublished research regarding Budo that is complete.
6.
An Organizing committee shall be set up where the academic conference is to be held in a way that is achievable. The organizing committee shall determine the guidelines to carry out the conference.
7.
All of the income from the conference as well as donations will be used to cover administration fee of the conference, and the organizing committee will report the earnings and expenses to the Board of Directors.

Regulations on the Selection of the President, Vice President, and Chairperson (Bylaws)

Established on May 26, 2007

Revised on September 3, 2010

Revised on September 6, 2019

1.
This regulation has been established to ensure that the recommendation of the President and Vice President as stipulated in Article 12 of the Constitution, and the selection of the Chairperson as stipulated in Article 18 of the Constitution proceeds smoothly.
2.
Recommendation for the President and Vice President shall follow the procedures outlined below.
  1. The President shall be recommended by the written ballot of all directors, with the candidate who receives the majority of valid votes being nominated as President. If no candidate reaches a majority, a runoff vote will be held between the top two candidates, and the member who receives the majority in the runoff will be nominated as President.
  2. The Vice President shall be nominated by the Executive Committee, and the candidate who has gained the trust of the Board of Directors shall be recommended as Vice President.
  3. Once the candidates for President and Vice President have been decided by the Board of Directors, they shall be presented to the Board of Trustees for consultation and approval.
3.
Election of the Chairperson shall follow the procedures outlined below.
  1. The selection of the Chairperson shall be by the written ballot of all directors, with the candidate who receives the majority of valid votes being appointed as Chairperson.
  2. If no candidate reaches a majority, a runoff vote will be held between the top two candidates, and the member who receives the majority in the runoff will be nominated as Chairperson.
4.
The Election Committee shall undertake all administrative tasks in accordance with these regulations to ensure that the election is conducted smoothly.

Accounting Regulations

Enacted on November 21, 2020

Revised on April 6, 2021

Regarding “Chapter 8: Accounting” of the Academy Constitution, the regulations are as follows.

Chapter 1 General Provisions

Purpose

Article 1
hese regulations are established in relation to Articles 33 and 34 of “Chapter 8 Accounting” of the Constitution of the Japan Academy of Budo (hereafter, the Academy). They set forth the standards for accounting procedures with the aim of clarifying the Academy’s activities and financial status, to promote stable operations and enhance the quality of its activities.。

Scope of Application

Article 2
Matters related to the accounting of the Academy shall be conducted in accordance with applicable laws, the Academy Constitution, and these regulations, as well as generally accepted accounting standards recognised as fair and appropriate.

Fiscal Year and Financial Statements, etc.

Article 3
The fiscal year shall follow the fiscal period defined in the Academy Constitution and shall run each year from April 1 to March 31 of the following year.
  1. The Academy shall, after the end of each fiscal year, and in consideration of the schedule of the Board of Directors and the General Assembly, prepare a statement of income and expenditure and an Inventory of assets.

Accounting Officer

Article 4
The Accounting Officer shall be the Executive Director in charge of Accounting.

Extra-Regulatory Matters

Article 5
Matters not specified in these regulations shall be directed based on the decision and instruction of the President.

Amendments or Abolition of Regulations

Article 6
Any amendments or abolition of these regulations must be approved by a resolution of the Board of Directors.

Chapter 2 Accounting Rules and Book of Accounts

Accounting Rules

Article 7
Regarding accounting procedures, the book of accounts must be prepared in a timely and accurate manner to clarify the status of activities and financial condition.
  1. The Academy’s financial statements must give an accurate view of its actual condition and must be clearly stated.

Book of Accounts

Article 8
The accounting books shall be as follows:

1. Primary books.

  1. General ledger.

2. Subsidiary books.

  1. Cash book.
  2. Deposit book. (Updating Accounting Books, etc.)

Updating Accounting Books

Article 9
As a general rule, the book of accounts shall be updated for each fiscal year.

Retention Period for Accounting Documents

Article 10
The retention period of accounting-related documents shall be as follows. However, if a period specified by law exceeds this, the legal requirement shall take precedence.
  1. Financial statements, etc.: In perpetuity
  2. Book of accounts: 10 years
  3. Contracts and supporting documents: 10 years
  4. Other documents: 5 years

Chapter 3 Receipts and Expenditure

Extent of Financial Matters

Article 11
In these regulations, “money” refers to cash and deposits.

Treasurer

Article 12
A treasurer shall be appointed to handle the receipt, expenditure, and safekeeping of monies.
  1. The treasurer shall be appointed by the accounting officer.

Procedures for Receiving Monies

Article 13
Regarding the receiving of monies, as a general rule a receipt will be issued by the Academy.

Procedures for Expenditures

Article 14
Payment of monies of shall be made based on a request from the person entitled to receive payment or on other documents that provide evidence of the transaction.
  1. Regarding the payment of monies, a receipt bearing the signature or printed name of the person entitled to receive the payment must be obtained. However, if unavoidable circumstances prevent the collection of such a receipt, the payment may be made with the Academy’s prescribed payment certificate in lieu of the receipt, provided the legitimacy of the payment can be verified.
  2. In cases where a payment is made by bank transfer or through other financial institutions, and it is deemed that obtaining a receipt as stipulated in the preceding paragraph is not necessary, a document verifying the transfer may be used in place of the receipt.

Management of Monies

Article 15
Petty cash managed by the treasurer must not exceed 100,000 yen.
  1. Cash and deposits must be securely stored in a safe or a cabinet with a lock. Utmost care must also be taken in managing the passbooks, cash cards, and seals, such as by storing them in a separate location, to prevent theft, and ensure proper handling of PIN codes.

Chapter 4 Budget

Purpose of the Budget

Article 16
The purpose of the budget is to set reasonable targets for revenue and expenses based on the draft business plan and to ensure the smooth operation of the business.

Budget Approval

Article 17
The budget shall be drawn up by the accounting officer in accordance with the draft business plan and approved by the Board of Directors.

Chapter 5 Settlement of Accounts

Adjustments to Year-End Accounts

Article 18
At the close of the fiscal year, in addition to regular cash handling operations, the following items shall be reviewed and calculated.
  1. Ensure that the assets are real and are valued correctly.
  2. Verify that all liabilities incurred by the end of the fiscal year are accounted for.
  3. Verify outstanding accounts, advance payments, arrears, and advance payments received based on (1) and (2) above.
Article 19
The accounting officer shall promptly prepare a draft of the financial statements, as specified in Article 3, Section 2, after the end of each fiscal year, and obtain the approval of the Chairperson.
  1. The Chairperson must submit a draft of the financial statements to the Board of Directors along with the audit report after undergoing an audit by the auditor and an external audit by a tax accountant or other professional.
  2. The draft of the financial statements shall be finalised at the regular general meeting after receiving approval from the Board of Directors.

Supplementary Provisions

This regulation came into effect on November 21, 2020, and was partially revised on April 6, 2021.

Preparation of Academy Meeting Minutes Bylaws

Enacted on November 21, 2020

“Article 28” of “Chapter 5: Meetings” of the Academy Constitution states: “Minutes of the proceedings shall be prepared after each meeting.” They shall be prepared in accordance with the following regulations that have been established.

  1. At a minimum, the minutes shall include the following items:
    1. Date and time, venue, and method of meeting.
    2. Names of attendees and proxies.
    3. Items discussed and resolved and items reported.
    4. A summary of the meeting.
    5. Matters related to the nomination of the person responsible for signing the minutes.
  2. The minutes must be signed (in handwriting) by the meeting chairperson and at least three (3) individuals appointed as signatories.

These bylaws will come into effect as of November 21, 2020.

Branches

Tokyo Branch: Under Construction
Kansai Branch Osaka Kyoiku University, Tennoji Campus, 4-88 Minami-Kawahoricho, Tennoji-ku, Osaka-shi, Osaka-fu
Tokai Branch Chukyo University, School of Health and Sports Sciences, 101 Tokodachi, Kaizu-cho, Toyota-shi, Aichi-ken
Hokushinetsu Branch Hokuriku University, Minamitani Lab., 1-1 Taiyogaoka, Kanazawa-shi, Ishikawa-ken
Saitama Branch Daito Bunka University, Faculty of Health and Sports Sciences, Takahashi Susumu Lab., 560 Iwadono, Higashi Matsuyama-shi, Saitama-ken
Chugoku-Shikoku Branch Kagawa University, Faculty of Education, Health and Physical EducationCourse,1-1 Sawai-cho, Takamatsu-shi, Kagawa-ken
Yamanashi Branch 2390-1 Nishi-Hanawa, Chuo-shi, Yamanashi-ke
Kyushu Branch Ozawa Yuji Lab., 1 Shiromizu-cho, Kanoya-shi, Kagoshima-ken

Specialist Subcommittees

Judo Tokyo Gakugei University,
4-1-1 Nukuikitamachi, Koganei-shi, Tokyo
Karatedo Building 15, Tokai University Shonan Campus,
4-1-1 Kitakaname, Hiratsuka-shi, Kanagawa
Kendo Tsutsui Laboratory, Department of Budo, Faculty of Sports Sciences,
International Budo University, 841 Shinkan, Katsuura-shi, Chiba
Sumo Research Building, Meiji University Izumi Campus,
1-9-1 Eifuku, Suginami-ku, Tokyo
Kyudo Ryuji Harada Laboratory, International Budo University 841 Shinkan, Katsuura-shi, Chiba
Naginata Hikaru Tanaka Laboratory, Department of Liberal Arts and Basic Education, Faculty of Business Administration, Kindai University
3-4-1 Kowakae, Higashi-Osaka, Osaka
Shorinjikempo Tokyo Office, Shorinji Kempo Federation
2-17-5 Kita-Otsuka, Toshima-ku, Tokyo
Division of Budo Culture for the Disabled Matsui Laboratory, International Budo University
841 Shinkan, Katsuura-shi, Chiba